Accounting clerk

Job Type : Permanent / Full-Time
Geographic Location: The head office is located in St-Hubert, QC
Work Mode: In-Person
Annual Salary: To be discussed based on experience: base salary + performance bonus
Industry : Information Technology and Multimedia

About the Job

Do you want to make a tangible difference in the lives of thousands of workers and help a rapidly expanding company shine on a national scale? Our company has a strong culture of camaraderie, and you’ll feel right at home here.

At Indixio, we offer you a stimulating work environment, a great team spirit, and an openness to new ideas that will ensure your professional and personal growth. For over 20 years, our dedicated team has been working on exciting projects in a friendly and professional atmosphere, thanks to our cutting-edge technology tools.

Our mission is to simplify organizations’ work by making information more accessible than ever. To support our growth, our team is looking for an Accounting Clerk.

The benefits of working with us:

• Flexible working hours to maintain a work-life balance

• 37.5-hour workweek, paid for 40 hours

• 3 weeks of accrued vacation from the start of employment

• Individual and collective performance bonus program, because our success depends on you

• Group insurance program (medication, disability)

• Collective RRSP and Profit Sharing Plan (PSP) that increases with your seniority, helping you plan for retirement

• Social activities to get to know your colleagues, even from a distance

Your daily responsibilities in this strategic role:

Accounting (90% of the time)

• Invoice clients based on quotes already prepared by sales and customer purchase orders

• Invoice “Time and Materials” projects: Prepare reports of hours worked in the last month, get them validated and make necessary corrections, issue the invoice, and send it to the client

• Invoice project milestones: Prepare the project invoice, issue the invoice, and send it to the client

• Deposit checks received by mail through mobile deposit, scan them, and save them in M-Files

• Go to the bank to deposit US checks

• Apply payments received from our clients and update metadata in M-Files

• Follow up on overdue customer accounts

• Enter supplier invoices into the accounting system and file them in M-Files

• Scan paper invoices and save them in M-Files

• Place orders for products sold with suppliers and ensure follow-up

• Enter credit card purchase invoices and maintain the Visa Excel file

• Scan receipts for credit card purchases and save them in M-Files

• Enter payroll information into EmployeurD Desjardins (hours, commissions, expense accounts, holidays, etc.)

• Download the payroll report and save a copy in M-Files

• Record and pay RRSP contributions on the Canada Life website

Office Management (10% of the time)

• Purchase necessary supplies for office operations

• Coordinate cleaning services with an external firm

• Prepare welcome gift packages for new employees

• Collect mail from the mailbox

• Answer incoming calls (5 to 10 calls per week)

• Celebrate employee anniversaries

• Prepare the meeting room and ensure its cleanliness

• Manage access badges for the office and parking

• Manage inventory of IT equipment